Farnham: 01252 733683
London: 020 76375216
Email: msp@mspsecretaries.co.uk

Role of a company secretary

While the legislation does not generally specify the role of the company secretary, the company secretary might normally undertake the following duties:

• maintaining the statutory registers;
• ensuring that the company files statutory information promptly;
• providing members and directors with notice of meetings;
• providing members with proposed written resolutions and auditors with any passed resolutions;
• sending copies of resolutions and agreements to Companies House;
• supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings;
• keeping, or arranging for the keeping, of copies of all members' resolutions (passed other than at general meetings), and minutes of all proceedings and general meetings;
• ensuring that people entitled to do so can inspect company records; and
• custody and use of the company seal.

As the secretary is an officer of the company, they may be criminally liable for defaults committed by the company. For example failure to file, in the time allowed, any change in the details of the company's directors and secretary, and the company's annual return.

MSP Secretaries Limited can provide acompany secretary for your company and the expert, professional advice of a number of qualified Chartered Secretaries.